SystemAIS-005Employment and HR technology

Candidate Shortlisting Assistant

Rank applications against a structured role profile and propose a shortlist to the hiring manager.

AI Act tier

High-risk (Annex III)

Status: Under restriction
State: Restricted
Owner: Cirocco Jones
Readiness: 84
Blockers: 1

The plan is assembled from the records. It is not a separate document to maintain. Where a record is incomplete, the plan states the gap in place of the text, and the plan cannot be exported.

Where the plan stands

Two measures, read together. A section can be written and still draw on a record that is short.

Sections written

2 of 10

8 still to write.

Source records complete

All complete

No record named by the plan is missing text.

Change control findings

None open

No change-control rule is failing.

One band per section, in document order

Complete Written, a source record is short Not written

Export

A plan is exported only when every section is written and no change-control finding is open.

The plan cannot be exported

8 of 10 sections are unwritten.

Description of modifications, State the scope of each planned modification on the controlled evolution tab.
Modification protocol, data management, State how data is collected, curated and held independent between training and testing.
Modification protocol, re-training practices, State the triggers, the frozen protocol and the controls applied when re-training.
Modification protocol, performance evaluation, State the metrics, the test data and the acceptance criteria for each modification.
Modification protocol, update procedures, State how an update is authorised, released, communicated and rolled back.
Impact assessment, Record the benefits, the risks, the mitigations and the cumulative impact of each modification.
Change boundary and reassessment triggers, Record the controlled evolution boundary for this AI System.
Monitoring and rollback, Record the monitoring plan and the rollback plan on the controlled evolution boundary.

Predetermined change control plan for AIS-005

Candidate Shortlisting Assistant. Markets: European Union. Regulatory class: High-risk (Annex III). Assembled from the records under controlled evolution.

Context

1Device and model description

Complete

Rank applications against a structured role profile and propose a shortlist to the hiring manager. High-risk under Annex III. Restricted following an adverse impact ratio below the accepted threshold in the last bias audit. Deployed configuration: undefined.

Drawn from AIS-005 Candidate Shortlisting Assistant.

Part 1

2Description of modifications

Not written

No planned modification states its scope.

This section is not written. State the scope of each planned modification on the controlled evolution tab.

Part 2(a)

3Modification protocol, data management

Not written

No planned modification states its data management practices.

This section is not written. State how data is collected, curated and held independent between training and testing.

Part 2(b)

4Modification protocol, re-training practices

Not written

No planned modification states its re-training practices.

This section is not written. State the triggers, the frozen protocol and the controls applied when re-training.

Part 2(c)

5Modification protocol, performance evaluation

Not written

No planned modification states how performance will be evaluated.

This section is not written. State the metrics, the test data and the acceptance criteria for each modification.

Part 2(d)

6Modification protocol, update procedures

Not written

No planned modification states its update procedures.

This section is not written. State how an update is authorised, released, communicated and rolled back.

Part 3

7Impact assessment

Not written

No planned modification has an impact assessment.

This section is not written. Record the benefits, the risks, the mitigations and the cumulative impact of each modification.

Part 1

8Change boundary and reassessment triggers

Not written

No controlled evolution boundary is recorded.

This section is not written. Record the controlled evolution boundary for this AI System.

Part 2(d)

9Monitoring and rollback

Not written

No monitoring plan or rollback plan is recorded.

This section is not written. Record the monitoring plan and the rollback plan on the controlled evolution boundary.

Context

10Transparency and labelling

Complete

EU AI Act Article 26, Deployer obligations: Candidates are informed that an AI system supports the shortlist.