Candidate Shortlisting Assistant
Rank applications against a structured role profile and propose a shortlist to the hiring manager.
- Status
- Under restriction
- State
- Restricted
- Owner
- Cirocco Jones
- Readiness
- 84
- Blockers
- 1
Identity
What the system is, where it is placed, and how often it is reviewed.
Lifecycle
Where the system stands, and the act that moves it on. Every move is written to the audit trail under the acting persona.
The system exists as a record. Design work has not started.
Design and development are under way. Nothing is in use outside the project.
Released for use. The post-market duties apply from this point.
In use, but with a limitation placed on it after a signal or a finding.
Use is stopped while a matter is settled.
Withdrawn from use. Records are held for the retention period.
Linked records
Navigate from the AI System to every governed record.
Chronology
Every dated act on this AI System and its records, in order.
- 2025-01-15SystemAIS-005AI System registered
- 2026-03-09ReviewAIS-005Periodic review completed
- 2026-07-08SignalIncident: Adverse impact ratio below 0.80Quarterly bias audit returned an impact ratio of 0.74 for one protected group. The system was placed under restriction.
Governance gates
A gate is held until it is proven. It passes when the records it depends on exist, an approved AI Review of the matching type is recorded, and no blocker in its scope is open.
| Gate | Purpose | Responsible | Outcome | What is missing |
|---|---|---|---|---|
| Development authorisation | Authorises development against a stated intended purpose. | Independent Reviewer | Held |
|
| Model approval | Approves an immutable AI Model Version for use. | Independent Reviewer | Held |
|
| System approval for operation | Approves the complete AI System for operation in a market. | Independent Reviewer | Held |
|
| Change authorisation | Authorises a change inside the Controlled Evolution boundaries. | Quality and Regulatory | Held |
|
| Resumption | Resumes operation after restriction or suspension. | Independent Reviewer | Held |
|
Posture summary
A written summary of the computed findings and the recommended order of work. The findings themselves are deterministic. The narrative never states that the AI System is compliant.
Demonstration fill
Scout drafts AI Use Cases, AI Models and versions, Datasets and versions, the dataset to model links, AI Risks, AI Reviews and Planned Modifications, all consistent with what this AI System already states. Records are added as drafts and every one carries an audit entry saying it was generated.
Open findings
1 blockers, 1 warnings.
- BlockerEMP-01No current bias audit
A system used to filter applicants is audited for adverse impact, and the result is published to candidates in some markets.
- Affects
- AIS-005
- Effect
- Blocks continued operation in markets that require a published audit.
- WarningCE-03No Controlled Evolution declared
Permitted change is undefined, so every change needs a new authorisation.
- Affects
- AIS-005
- Effect
- No PCCP can be generated.
Monitoring
Signals observed on the deployed configuration.
| Metric | Observed | Threshold | State | Observed on |
|---|
Framework mappings
A mapping records where a requirement is addressed. It does not assert compliance.
| Framework | Clause | How it is addressed | Evidence |
|---|---|---|---|
| EU AI Act | Article 26, Deployer obligations | Candidates are informed that an AI system supports the shortlist. | Not linked |
Audit trail
- 2025-01-15Cirocco JonesRegistered AI System
- 2026-07-08Lilith IyapoPlaced under restriction, Bias audit finding